RotaPulse unites scheduling, background checks, attendance, payroll and client invoicing in one fast workspace — so every part of your workforce runs in sync, from the rota to the payslip to the invoice.
Chosen by growing teams in care, security, hospitality and retail
Scheduling, vetting, attendance, payroll and invoicing that all talk to each other — so data flows from the rota to the payslip to the client invoice without re-keying.
Draft a rota with drag-and-drop, drop in templates for recurring patterns, and watch the wage bill and margin update live as you place each shift. Publish once and every officer is notified.
Run compliant screening end to end — BS 7858 vetting, SIA licence tracking, digital applications, references and ACS-ready evidence — so every officer is cleared before they ever reach a site.
Officers clock in from the app fenced to their rota'd site by GPS, run patrols with QR/NFC checkpoints, and answer puzzle-based check calls that prove they're on post. Miss one and managers are alerted instantly.
Pay officers straight from the published rota — adjusted for real attendance — then invoice clients on the same data, with on-costs, VAT and margin worked out for you. One source of truth, no double entry.
Hire, vet, schedule, deploy, prove, pay and bill — all from a single source of truth.
Drag-and-drop rotas, templates and open shifts with live cost.
BS 7858 vetting, SIA tracking, references and ACS evidence.
Clock-in fenced to each site, tied to the published rota.
QR/NFC checkpoints and puzzle check calls that prove presence.
Pay from the rota, adjusted for real attendance and overtime.
Branded invoices with on-costs, VAT and margin per site.
Self-service requests, allowances and clash checks.
Hours, cost and incident insight, audit-ready at all times.
Choose your sector at sign-up and RotaPulse pre-loads the roles, shift patterns and compliance rules that fit.
We help you shape your account around how your business actually runs — and once you are flying, our team stays a quick message away at no extra cost.
Get started“We replaced a rota tool, a vetting spreadsheet and our payroll and invoicing workarounds with RotaPulse. Now an officer is vetted, scheduled, paid and billed from the same place — it really is the pulse of the business.”
A few words from managers who got their evenings back.
“Switched from a rota tool, a vetting tracker and a payroll spreadsheet — this does the lot.”
“BS 7858 screening and SIA expiries are finally under control. Audit-ready every day.”
“Payroll now runs straight off the rota, adjusted for who was actually on site.”
“Seeing charge, cost and margin per site while I build the rota is a quiet superpower.”
“GPS clock-in and check calls mean we can prove presence to clients instantly.”
“Client invoices that used to take a day now go out in minutes — and reconcile.”
“Best money we spend each month, hands down.”
“Vetting, scheduling and billing in one place. The team actually likes it.”
BS 7858 vetting, SIA tracking and ACS-ready evidence are part of the workflow, not an afterthought.
Your data is isolated per business right down to the database, and we will never sell it on.
Multi-site and multi-business from day one, with roles and an operator console built in.
Recognised for being genuinely easy to live with
Everything you need to know about RotaPulse.
RotaPulse is all-in-one workforce management software that combines staff rota scheduling, GPS time-and-attendance, employee vetting and onboarding, rota-based payroll and client invoicing in a single platform — so the same data flows from the rota to the payslip to the invoice without re-keying.
RotaPulse suits any business that schedules shift-based teams across sites — including security, cleaning, care, hospitality, facilities, retail and events. You choose your sector at sign-up and the roles, shift patterns and compliance settings are tailored to fit.
Pricing scales with the number of employees you schedule, and starts free for up to 50 employees on a 30-day trial. Full pricing is on the pricing page, and you can start without a card.
Yes. RotaPulse pays staff straight from the published rota — adjusted for real attendance and overtime — and bills clients from the same hours, working out on-costs, VAT and margin per site, so payroll and invoices always reconcile.
Yes. RotaPulse includes SIA licence tracking, BS 7858 five-year vetting, geofenced clock-in, patrols, proof-of-presence check calls and audit-ready evidence for the SIA Approved Contractor Scheme (ACS).
Yes — you can start a free 30-day trial for up to 50 employees with no card required, and set up your first rota in minutes.
Free to try, set up your first rota in minutes, and bring everyone along for the ride.